Today I’m discussing some of the benefits of renting a photocopier for businesses. With the constant worry of price increases and the ever growing concern how this will impact our businesses, renting assets, rather than buying outright, has become a very attractive and cost-efficient solution for many companies.

Benefits of Renting a Photocopier for Businesses

Most businesses are looking to decrease their overheads, but price increases in many industries are making it difficult to reduce costs. Businesses are striving to keep their workplaces happy and comfortable, whilst maximising productivity with minimum waste effort or expense. This is proving difficult with the rise in costs. 

Renting takes the hassle out of purchasing. You can have the office equipment you really need, and be able to upgrade, downgrade or replace whenever you want without the concern of this impacting your cash flow.  

People have changed the way they think and feel about owning assets as renting is extremely easy, flexible and convenient. Below are several other benefits of renting a photocopier vs. outright buying.

Saves Money

Owning a photocopier can be an extremely costly expense for a company, whether buying outright or on lease. These machines are not cheap, but they are often essential technology for offices! Renting saves time and money. You pay a fixed price each month, which allows you to free up capital to invest in your business where needed.  

Renting is fully tax deductible in the UK, whether paid for monthly or annually. There is no requirement to depreciate your equipment as this is a rental not a business asset. You have complete control over the lifespan of the machine and the choice to downgrade or upgrade when required. Renting is the way forward for most businesses.

Very Flexible

Renting a photocopier allows you the freedom to pay monthly, instead of investing a large amount of money on a one-time purchase or a lease with a steep initial payment. It allows you to be in control of your cash flow and have an exact figure to pay monthly, without any hidden costs.  

There are no contractual lease agreements. You can have short-term or long-term renting, offering you the flexibility when required. When you need to reduce overhead costs, you can simply downgrade until cash flow improves, then upgrade when your company’s cash is a little more lucrative. 

If you no longer require your photocopier you can simply return it, giving a 30 days’ notice period. It seems like a no-brainer to rent!

Easy to Upgrade

If you have decided that you need a little more from your copier, then you can very easily upgrade to a more advanced model. This means you will pay slightly more in your fixed monthly figure with the advantage of no hefty initial payments.

Renting gives you the flexibility to upgrade at any point your business is ready, without the hassle of searching for the best lease prices and having endless quotes – you can simply just upgrade!

Tax Benefits

As mentioned, renting a photocopier is by far the easiest and most convenient way to get tax relief. The cost of the copier will be applied as a maintenance hire cost as an overhead in your profit and loss account. This is one of the greatest benefits of renting a photocopier.

The tax is fully deductible, whether you pay monthly or annually for the machine. There will be no depreciation requirements and the cost becomes an expense, just like any other office overhead.

Can Work for a Variety of Businesses

Most businesses will benefit from renting a photocopier rather than leasing or purchasing one. One-off projects such as temporary events and large construction projects that require an expensive piece of machinery can benefit greatly from leasing, as they can return the equipment once the project is completed.

Copier rental can also be a good solution for:

• Special events that need to produce a large amount of leaflets
• Temporary offices or site cabins
• Bulk document production for one off events
• Large construction projects
• Charities 

If this has interested you in leasing a printer for your project/business, it’s worth speaking to a photocopier rental company today to explore your options. Finally, can you think of any other benefits of renting a photocopier?